E-mail at RIT
E-mail is a fantastic tool for communicating with others and transferring data both quickly and without geographic restriction. Unfortunately, its popularity and wide-spread use has made it the ideal channel for social engineering and phishing attempts. Conservative estimates based on industry research place the number of e-mails sent in a day at around 150 billion, with at least 75% of those e-mails being spam and/or phishing attempts.
Managing Your RIT E-mail
The ITS E-mail Services page is an excellent resource center for setting up and using your RIT e-mail account.
Microsoft Outlook Best Practices
As part of our DSD 103 Workshop, we have created some simulations for customizing Microsoft Outlook and using it securely.
- DSD 103 - Changing the Default Address List in Outlook simulation
- DSD 103 - Sending a File Share Link Through Outlook simulation
E-mail Signatures
Effective July 1, 2009 , RIT is requiring all communications relating to Institute academic or business purposes be signed with an appropriate signature. This includes e-mails from both RIT and non-RIT accounts, as well as MyCourses and Message Center communications. For more information on the new requirements, visit our Signature Standard web page.
RIT Confidential Information in E-mail
When sending RIT Confidential information through e-mail, the subject line of the e-mail must state that the information is RIT Confidential, and must reference the subject. For example:
From: RIT Employee A
Sent: Monday, February 11, 2008 10:05 AM
To: RIT Employee B
Subject: RIT Confidential - Performance Review
Signed By: employeeA@rit.edu
E-mails signatures must also include the official RIT Confidentiality statement:
CONFIDENTIALITY NOTE: The information transmitted, including attachments, is intended only for the person(s) or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please contact the sender and destroy any copies of this information.
Transferring Large Files in E-mail
In order to preserve space in your RIT e-mail account, we recommend using the Tiger File Exchanger. You can distribute files up to 100MB to multiple people without filling up your RIT e-mail account space with file attachments.
